Your business
Credit note
No. CN-2026-001
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Add a line to get started. | |||
Subtotal$0.00
Total$0.00
Free credit note maker
Choose “Credit note”, enter the number and date of the original invoice, then the items you refund or cancel: the document shows the “Credit amount” with tax. Download it as a PDF or send your client a link. It works for refunds, returns and price corrections.
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Credit amount$0.00
When to issue a credit note
You have already sent an invoice and part of it no longer applies: a canceled job, returned goods, a discount agreed afterwards, a pricing mistake. It records the amount you owe back, while the original invoice stays as it was sent.
If the whole bill was wrong, include all of its lines, then issue a corrected invoice.
Void or correct an invoice?
Once a bill has gone to your client, it stays as it was sent, with its number. To cancel it in full or in part, issue a credit note that refers to it; to fix a mistake, cancel it this way, then send a corrected one with the next invoice number. In the UK, a credit note shows the number and date of the original invoice and the VAT credited in sterling (HMRC, VAT Notice 700, § 18.2.3). We found no US federal rule on voiding one.
Referring to the original invoice
With “Credit note” selected, two fields appear near the top of the form: “Original invoice no.” and its date. The document prints them under its own number, so your client and your accountant can match the two documents.
Under “Required details”, the checker asks for the original invoice number when France or Spain is selected, and lists it as recommended elsewhere.
Amounts and numbering
Enter amounts as positive numbers: the document presents them as the “Credit amount”, with subtotal, tax and total. It shows no due date and no payment link, since the money is owed to your client.
Credit notes get their own series: CN-2026-001, then CN-2026-002. For a United States document, the title reads “Credit memo”.
Several tax rates
Did the original document mix tax rates? Under “Line options”, turn on “Different rates per line” and give each line its original rate. The document then prints a tax summary by rate, just like the one it corrects.
Keep the same currency and languages too, under “Languages and currency”, so that both documents read the same way.
Frequently asked questions
Do I have to refund the client?
That depends on what you agree: a refund, or a deduction from a future invoice. Say which under “Payment and notes”, for example “To be deducted from your next invoice”. Once the refund is paid, a receipt can confirm it.
Can one document cover several invoices?
The form holds one original invoice. If the credit covers several, list the other numbers and dates in “Payment and notes”.
Can I make it in two languages?
Yes. Under “Languages and currency”, tick “Add a second language”: every label, including “Original invoice”, prints in both languages.
Where are they saved?
In this browser only. Each one you download or share goes to “My documents”, and nothing is sent to a server.