Invoice guides

Each guide answers one question about invoicing, with the official sources it relies on, and opens the generator already set for the case. Start with your country, or with the step you are stuck on: numbering, getting paid, or a reminder.

United States

How to make an invoice: the nine parts of a US invoice, step by step, on an annotated example.

US invoices: sales tax by state and locality, Form W-9, and the usual details.

Freelancers in the US: bill by the hour, subtract a deposit, get paid by check, ACH or Zelle.

Payment reminders: two ready texts to chase an unpaid bill, by WhatsApp or email.

Numbering: one series per document type, and what the UK and France write about it.

United Kingdom

UK VAT invoices: the details HMRC lists for a full or simplified one.

Sole traders in the UK: billing before you have a VAT number.

Canada

Canada: GST/HST, QST and PST by province, with the $100 and $500 thresholds.

Gulf

UAE tax invoices: the details of a full one, and when your TRN changes the title.

Saudi e-invoicing: what ZATCA's FATOORA asks for, and why a PDF is not an e-invoice.